We have a vacancy for a Business Coordinator. All applicants must apply via seek.co.nz
Have a look at the job description:
Job Description Business Coordinator
The Business Coordinator is responsible for business support functions and administration duties, including reception at the front desk of our Bowen Hospital consulting rooms and at some satellite clinics in the Wellington region. As the ‘face’ of Richard Evans Vascular and Laser Aesthetics, the Business coordinator is responsible for the first impression we make.
Richard Evans Vascular provides advice and treatment across a range of vein and arterial conditions, including varicose veins, lower limb arterial disease, aortic aneurysms and carotid artery disease. Richard Evans Vascular sells compression stockings in its online shop.
Laser Aesthetics offers medical-grade skin laser treatments for a range of conditions, including spider veins, facial redness, broken capillaries and fine lines and wrinkles, as well as Dysport treatments and IPL treatments. Laser Aesthetics has an online ship selling the Aspect Dr active skincare range – only available from approved stockists.
Responsibilities for Richard Evans Vascular
- Greeting and welcoming clients.
- Answering questions and being the first point of contact for any patient inquiries.
- Answering all calls.
- Coordinating patients’ bookings, including those at satellite clinics, eg, Levin.
- Advising on medical insurance processes, including prior approval.
- Sending out information packs and blood forms if required.
- Booking patients into Wakefield Hospital’s computer system.
- Managing Richard Evans’ own diary.
- Preparing invoices for Richard Evans Vascular clinics and procedures.
- Checking accounts payable invoices against orders or quotes and liaising with the Accountant.
- Taking eftpos payments for Richard Evans Vascular clinics and procedures, as appropriate.
- Preparing meeting agendas and minutes for monthly staff meetings,
drafting correspondence from dictaphone and preparing letters, managing emails, keeping updated records and files.
- Providing administrative support for clinical staff, eg, sonographer.
- Other duties as assigned (eg, travel arrangements etc).
Responsibilities for Laser Aesthetics
- Greeting and welcoming clients.
- Answering questions being the first point of contact for any patient inquiries.
- Answering all calls.
- Managing emails.
- Taking eftpos payments.
- Maintaining stock movement records for products sold either in clinic or via the online shop.
- Monitoring orders from the online shop.
- Monitoring and managing office supplies.
- Ordering Theatre stock, except pharmaceuticals.
- Ordering theatre stockings and stockings for the online shop.
- Dispatching stockings from online shop orders.
- Proven experience as a Business Coordinator.
- Strong information technology experience, eg, printer, email, internet, computer.
- Knowledge of office management and accounting procedures.
- Good working knowledge of Medtech is desirable.
- Some understanding of the health/medical sector is desirable.
- Good working knowledge of accounting package, Xero, is desirable.
- Proficient in English (oral and written).
- Strong knowledge of MS Office (especially Excel and Word).
- Strong communication and interpersonal skills.
- Good organisational and multi-tasking abilities.
- Sound judgement and problem-solving skills.
- Customer service orientation.
- Discretion and confidentiality.
- Previous experience managing invoices for a business.
- Ability to be responsive and to demonstrate initiative.
- Ability to manage competing demands on time.
- Experience working with a wide range of people from diverse backgrounds.
- Professional demeanour and appearance.
The clinic will be closed from 5pm, 21 December, reopening on Monday 15 January but the online shop is open. Just bear with us as sending your products will take a little longer than normal.
Ps: our 0800 45 45 99 number, email: email@example.com and booking form will be cleared periodically so please leave us a message.
In an emergency please call 111.
We’ve just been reading Denizen mag’s skincare page: how long before you start seeing the benefits of serums, moisturisers and eye creams? Pretty much right away for a moisturiser, six to eight weeks for serums and eye creams – and we agree.
It says, “you should upgrade your moisturiser to a serum with hyaluronic acid as you age”. Yes, we also agree with that.
Nice. They’ve featured our Aspect Dr exfol A plus serum, saying vitamin A serums: “stimulate the growth of new cells and increase cell turnover, resulting in a more youthful appearance”. We agree about that, too.
Denizen says eye creams with peptides can help reduce puffiness and fine lines.
Have to agree there as well. Our Aspect Dr eyelift cream contains peptides…
For vitamin serums, eyecream, moisturiser and hyaluronic serum check out our online shop: https://laseraesthetics.co.nz/shop-online/
Here’s our City Mission star. We’re proud to support the Hollywood-style ‘Walk of fame’ again this year – down on the Wellington waterfront pretty much all of December. Each star has been purchased by a business or individual and represents families being supported by The Mission this Christmas and beyond. Stars appear on 1 December.
There’s been a lot of talk about serums lately and we’re all for it.
Fashion Quarterly mag talks about our own Aspect Dr Vitamin A serum. “If you’re going to use a serum look for Vitamin A, this powerhouse ingredient encourages collagen.”
Serums, the latest Next mag says, are “featherweight formulas with heavy duty skin benefits”.
And we couldn’t agree more.
The thing with serums is they penetrate into the skin cell layer to help repair and rejuvenate skin, rather than just sitting on top. Active ingredients, like those in our range of Aspect Dr products, are clinical grade and concentrated. They target the cause of the concern, aiming first to normalise and then address the concern rather than just covering things up, so you see faster changes.
Active serums cost more than your everyday moisturiser but because of their strength you only use a tiny amount. In fact ours come with pumps to give you the exact amount you need to use. Plus they last ages.
This month we’re giving away a 15ml Aspect Dr Hyaluronic serum (RRP $65) when you spend $195 in our online shop.
Check out the recent article on Radio Live – in New Zealand you don’t have to be trained or licensed to operate a laser machine and anyone can buy a cheap machine off the internet and set up shop. It pays to check credentials before having any laser treatment. Is the therapist trained, is the clinic professional and clean, do they use a high-quality machine and do they follow up after treatment?
Laser Aesthetics answers ‘yes’ to all those questions.
The 12th of May is International Nurses’ Day – we salute all nurses – especially ours at Laser Aesthetics – and thank them for the wonderful work they do every day.
On Thursday 18th May our facial medi-treatments (exfoliant) are only $45 each (usually $90). Plus there’s 20% off all Aspect Dr and Colorescience products on the day.
Our facials are lactobotanical peels, which are powerful yet gentle and encourage skin renewal through exfoliation while hydrating your skin.
Book on 0800 45 45 99 or book here: https://laseraesthetics.co.nz/contact-booking/. Places are limited.
Dysport (like Botox, a botulinum toxin) is a brand name and more common in Europe, than the United States where Botox use began. It has lots of medical uses, as well as cosmetic.
Dysport injections work to block signals from the nerves to the muscles, which means the muscles can’t contract and keep their shape. This relaxes and softens fine lines and wrinkles on your face.
Dysport is also used effectively to help reduce the symptoms of excessive sweating (hyperhidrosis). The signals to the sweat glands are blocked so less sweat is produced. People who have excessive sweating (about 0.5-1% of the population) can suffer from sweaty, slippery palms and sweat droplets in their armpits.
Laser Aesthetics offers Dysport treatment for forehead lines, crow’s feet and frown lines, as well as excessive sweating. You can expect each treatment to last around 16 weeks and kick in within 72 hours.
All treatments are by registered nurses, and Richard Evans, Vascular Specialist (http://revascular.co.nz), is on hand to talk to patients about excessive sweating.